(SARB) South African Reserve Bank. is Currently Opening Job Vacancies as (1128) Personal Assistant - LSD - Apply Now
Job Info
Job Identification - 1128
Job Category - Administration
Posting Date - 04/07/2025, 17:54
Apply Before - 19/07/2025, 04:59
Degree Level - NQF 5: Higher Certificates and Advanced National Vocational Certificate
Job Schedule - Full time
Job Shift - Day
Locations - Head Office, 26th floor, Pretoria, Gauteng, 0002, ZA
Job Description
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Brief description
- To provide personal administrative support and assistance to the General Counsel and Head of Department and business units within the Legal Services Department (LSD) of the South African Reserve Bank (SARB).
Detailed description
- The successful candidate will be responsible for the following key performance areas:
- Assist with legal research and document retrieval.
- Monitor and track progress on deadlines, follow up on action items and supporting the General Counsel in prioritizing strategic initiatives.
- Serve as first point of contact for internal and external stakeholders, maintaining professional and diplomatic communication.
- Assist with research, document compilation and project coordination.
- Perform day-to-day duties in an ethical manner that involves maintaining absolute confidentiality in all matters related to the GCHOD’s office.
- Keep up to date with latest office and project administration practices and recommend application with the division or department.
- Execute any other tasks as instructed by the GCHOD and senior managers, as and when required.
- Document and standardize departmental processes and procedures.
- Prepare, proofread and format legal documents such as contract, pleadings subpoenas and court filings.
- Maintain and organize casefiles, correspondence and legal records, both digital and physical).
- Draft routine correspondence
- Prepare and edit correspondence reports, communications, presentations and other documents, conducting basic research and analysis where necessary.
- Provide administrative and coordination support for projects or initiatives for the department within the required governance processes.
- Co-ordinate committee submissions, and legal briefings in line with applicable protocols.
- Support implementation and maintenance of legal technology tools.
- Ensure data integrity and assist with reporting and analytics.
- Implement approved improvements to methods, practices, procedures and processes.
- Co-ordinate documentation, deliverables and ensure that reports are produced, approved and maintained timeously.
- Take responsibility for records and document management within the office of GCHOD.
- Maintain positive internal and external relationships on behalf of divisional management, engaging with members and stakeholders at all levels of seniority.
- Manage and coordinate administrative activities within the office of General Counsel and Head of Department (GCHOD), including managing the diary of GCHOD and making logistical arrangements for appointments and travel in liaison with relevant stakeholders.
- Provide administrative and coordination support for effective monitoring, measurement and reporting on the departmental strategic initiatives.Oversee the implementation of corrective actions and proactively action improvements.
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About You:
Qualifications, Skills and Experience:
To be considered for this position, candidates must have:
- a minimum of two to five years’ experience in an office management/coordination environment.
- a minimum of NQ5 or equivalent
- paralegal training will be an advantage.
Additional requirements are as follows:
- excellent organizational and time management skills planning and organizing skills;
- data analysis and reporting;
- high attention to detail and accuracy;
- strong command of business English and strong verbal and written communication skills;
- Interpersonal skills;
- being a team player;
- multitasking;
- ability to work under pressure and independently;
- stakeholder and client focus;
- administration and information management knowledge;
- stakeholder and client focus;
- proficiency in the Microsoft (MS) Office suite and legal software and case management;
- quality assurance skills;
- ability to handle sensitive information with discretion
- The SARB offers remuneration and benefits commensurate with the level of the position and in line with the market. The level at which the successful applicant will be appointed will depend on his/her competence and experience.
- In line with the SARB’s commitment to diversifying its workforce, preference will be given to suitable candidates from designated groups. People with disabilities are welcome to apply.
Important
Don't miss this opportunity to start your career at (1128) Personal Assistant - LSD!
Interested and qualified candidates can apply through the following application link.