PPC is Currently Opening Job Vacancies as Adminstration Assistant - Apply Now
Reference Number - PPC250522-6
Job Title - Adminstration Assistant
Job Category - Administrative
Job Type - Permanent
Business Unit - Group Admin
Department - Offices of EXCO
Site Rosebank
Location - Town / City - Rosebank
Location - Province - Gauteng
Location - Country - South Africa
Job Advert Summary
VACANCY ANNOUNCEMENT
PPC GROUP SUPPORT SERVICES
- DATE OF VACANCY - Immediate
- LOCATION - Rosebank
- REPORTS TO - Manager - CEO Office
- NUMBER OF POSITIONS - 1
- POSITION - Administration Assistant
- Act as the Facility coordinator in ensuring the smooth and efficient running of the office and all ancillary facility operations.
- This role will be the first point of contact – the face and voice of PPC Group. You will welcome visitors and take calls in a warm and professional manner. You will appreciate the importance of reception and the significance of being at the forefront of a successful business.
- Support and assist with administrative support services as and when required.
A career opportunity:
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About You:
Qualifications, Skills and Experience:
- Minimum 3 years’ in the Reception and Administrative Assistant role.
- Diploma in front office management, Administration or related qualification
- Minimum 3 years’ in facility operations.
SPECIAL REQUIREMENTS
- Facility management
- Operating a Switchboard
- SAP ERP
- Proficient in Microsoft office (Outlook, Word, Excel and PowerPoint)
Duties and Responsibilities
- Record and process all incoming invoices, gaining appropriate approval where necessary, and forward to Finance Department in a timeously in line with Procure to Pay protocols, SLAs’ and Facility budget, and provide monthly reports.
- General administrative tasks including developing and maintaining filing systems and procedures.
- Operate switchboard and direct potential clients, customers to relevant departments.
- Coordinate meeting room bookings and setting up meeting rooms in collaboration with Cleaning Staff.
- Maintain updated list of Group Support Services staff names and contact information in collaboration with the HR department.
- Manage all outgoing and incoming courier and mail.
- Support the Manager in the CEO Office on office and facility management.
- Maintain database of suppliers and service providers.
- Effectively procure and administer office furniture and supplies/goods/consumables and ensure effective stock control procedures/processes are in place.
- Manage all matters pertaining to reception/office appearance, utilities and facilities.
- Prepare expense claims for credit card, gaining appropriate approval where necessary, and forward to Finance Department in a timeously.
- Accommodate visitors, clients and job candidates.
- Administer access control system in line with active employees and provide monthly access control reports.
- Ad hoc duties as required and directed by your line manager.
Important
Don't miss this opportunity to start your career at Adminstration Assistant!
Interested and qualified candidates can apply through the following application link.