Clover is Currently Opening Job Vacancies as Human Resources Administrator - Apply Now
Reference Number - CLO250602-3
Job Title - Human Resources Administrator
Job Type - Permanent
Department - Human Resources
Number of Positions - 1
Location - Town / City - Roodepoort
Location - Province - Gauteng
Location - Country - South Africa
Required Education Level - Diploma | Advanced Certificate
Job Category - Human Resources
Job Advert Summary
- Clover is looking for a Human Resources Administratorthat will be responsible for providing comprehensive administrative support across HR functions, including employee benefits, payroll, HR systems, financial processes, policy management, and compliance. This role ensures accurate data processing, effective communication, and adherence to legislative and organizational requirements, contributing to the efficient operation of the HR department.
A career opportunity:
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About You:
Qualifications, Skills and Experience:
- Apply expertise and technology
- Business English: Fluent
- Computer literacy (Advanced)
- Relevant experience in applying job related concepts, techniques and processes at the required level
Competencies
- Maintains high standards
- Communicates effectively
- Thinking and reasoning logically
- Proactive and action orientated
- Achieves Results Effectively
- Displays resilience, determination and flexibility
- Must be a team player
- Administrative capabilities
- Customer orientated
- Code 08 Driver's license
- Approaches situations with an open mind and solves problems creatively
- Ability to plan and organize
- National Diploma
Duties and Responsibilities
FINANCIAL AND BUDGET SUPPORT
- Assist with signature processes for of quotations and legal documentation
- Manage invoice and purchase order processes
- Ensure accurate cost allocations and arrange corrections when needed
- Liaise with Finance and stakeholders to ensure timely supplier payments
- Attend and contribute to monthly HR finance meetings
- Obtain quotes and assist with travel, training, and catering arrangements
- Review and report on departmental budget and expenditure monthly
HR ADMINISTRATION SUPPORT
- Prepare monthly reports and presentations and management information upon request
- Assist to administer the national personnel budget process, and the management of all branch budget changes
- Provide general administrative support to the HR team and act as a stand in for Benefits, HR Admin, and Payroll team members
- Distribute and collect documentation from branch HR departments
- Support resolution of HR, administration, and employee benefits queries
- Assist Branch HR Administrator with admin functions relating to employee lifecycle documentation (engagements, changes, terminations)
- Support projects and ad-hoc administrative tasks
- Provide first-line support for HR systems (budget, performance management, etc)
POLICY AND COMMUNICATION MANAGEMENT
- Manage the HR policy communication plan
- Coordinate updates to onboarding packs and related documents
- Manage the policy matrix and coordinate with policy stakeholders
- Maintain version control and soft copy records of policies
- Publish and remove HR policies (including Talent and IR) on CDS
- Communicate policy updates via HelloClover and other platforms
AUDIT AND COMPLIANCE SUPPORT
- Manage external supplier contracting processes
- Collate and verify audit findings and provide feedback
- Ensure POPI clause compliance in all provider contracts (new and existing)
- Conduct audits on system and payroll data
- Manage the POPI contract matrix and stakeholder processes
EMPLOYEE BENEFITS AND MEDICAL AID ADMINISTRATION
- Communicate with Affinity and employees regarding queries and share member communications as per plans
- Distribute membership cards and documentation
- Process member changes on PaySpace (additions, terminations, updates)
- Address queries from the Employee.Benefits inbox
- Manage the full Medical Health Insurance process for Clover
EMPLOYEE BENEFITS COMMUNICATION AND MEETING ARRANGEMENTS
- Arrange meetings, refreshments, training sessions, and logistics for stakeholders
- Design and prepare Employee Benefits communication materials in collaboration with the Manager: Remuneration & Benefits
- Publish Employee Benefits communications on platforms (HelloClover, SMS, HR.Communicate)
- Coordinate blood donation days, executive wellness arrangements and wellness events
Important
Don't miss this opportunity to start your career at Human Resources Administrator!
Interested and qualified candidates can apply through the following application link.